Meal Reimbursement Examples – Same Day Travel

Example 1

John traveled to Carbondale for a meeting (he saved his agenda to attach to the voucher). He departed on 6/1 at 8am and arrived back the same day at 9pm. He is eligible for the following meal reimbursement:

Date	Amount
6/1	$23

(Traveler is eligible for dinner reimbursement. Lunch is never a reimbursable expense on same day travel.)

Example 2

Jake traveled to Naperville for a one-day workshop. He departed at 5:30am on 6/12 and returned at 7:30pm on the same day. No meals were provided. He is eligible for the following meal reimbursement:

Date	Amount
6/12	$8.50 + $23 = $31.50

(Traveler is eligible for breakfast and dinner reimbursement. Lunch is never a reimbursable expense on same day travel.)

Example 3

Lewis traveled to Champaign for training. He departed at 6:00am on 9/1 and returned at 7:15pm on the same day. Breakfast was provided. He is eligible for the following meal reimbursement:

Date	Amount
6/12	$23

(Traveler is eligible for dinner reimbursement. Lunch is never a reimbursable expense on same day travel.)

Example 4

Beth traveled to Springfield for a meeting (she saved the email confirmation of the meeting to attach to the voucher). She departed at 6:15am on 9/15 and returned at 6:30pm. She is eligible for the following meal reimbursement:

Date	Amount
9/15	$0

(Traveler is not eligible for breakfast or dinner reimbursement based on times of travel. Lunch is never a reimbursable expense on same day travel.)