Reimbursements for employee travel are made on a Travel Voucher. The current form can be found under the forms tab above. Each employee will list their own business travel expenses on their own travel voucher even if another employee paid for the expense. It will be the responsibility of the non-paying employee to reimburse the employee who actually paid for the expense. Non-employee travel expenses will be reimbursed using an invoice voucher or a non-employee travel voucher. When making employee travel arrangements, a department credit card can only be used for airfare and registration. It is the employee's responsibility to ensure his/her travel arrangements comply with University policies and procedures.
How to Submit a Travel Voucher
Review the information on allowable expenses and the instructions on completing a travel voucher.
Use the Travel Voucher for the appropriate fiscal year.
Make sure all necessary receipts are attached.
The Travel Voucher should be typed or written in ink and must have the original signature of both the traveler and the fiscal agent.
Department staff will add the Travel Voucher to Datatel, making sure it is employee associated in the lower right corner of VOUM before sending the voucher to the Comptroller's Office.
Mail to Campus Box 1200 or drop off at 100 S. Fell Ave, Suite 238 in Uptown Crossing.
Submit Travel Voucher within 30 days of travel. If travel voucher is received by the Comptroller's Office more than 60 days after travel has ended, the reimbursement is reported to the Payroll Office as taxable income.
Contact Margaret Gabor at (309) 438-5673 or Carla Dietsch at (309) 438-5696 with any questions.